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Notice Details

Title: SMD_Services_IDIQ contract for Service and Maintenance of HVAC, Heat and Hot Water (HMSD), at Various NYCHA Developments Citywide
Procurement
Housing Authority (NYCHA)
90 Church Street, 6th Floor, New York, NY 10007
Roberta Arnone
phone: (212) 306-4690
email: construction.procurement@nycha.nyc.gov
NYCHA's website
Current
Construction/Construction Services
Competitive Sealed Bids
5/21/2026
Solicitation

PIN#521185 Due:

Bidders are directed to review the Special Notices and Conditions, Instructions to Bidders, and General Conditions prior to submitting a bid. Prior to submitting a bid, confirm the bid response includes all required forms and documentation and that all are properly completed, signed, and notarized, where applicable. It is the bidder’s sole responsibility to complete and submit its bid via iSupplier to the corresponding RFQ prior the RFQ Bid Submission Deadline. NYCHA is not responsible for delays caused by technical difficulty or caused by any other occurrence. Only electronic bids submitted online via iSupplier will be accepted. For assistance regarding iSupplier please email NYCHA Procurement at procurement@nycha.nyc.gov. Please note that if NYCHA receives no responses to this RFQ, the bid submission deadline shall be automatically extended for seven (7) days. This does not limit NYCHA's right to extend the bid deadline for any other reason. Current Prevailing Wage Links are posted on iSupplier under the Quick Links Section of Sourcing Supplier. The vendors are responsible for remaining informed of all updates to the Prevailing Wage Schedule. For assistance, please contact NYCHA’s Procurement Department at construction.procurement@nycha.nyc.gov. See also NYCHA's Procurement Opportunities page at https://www.nyc.gov/site/nycha/business/procurement-opportunities.page. Interested vendors are invited to obtain a copy of the opportunity at NYCHA’s website by visiting https://www.nyc.gov/site/nycha/business/procurement-opportunities.page. On the left side, click on “iSupplier Vendor Registration/Login” link. (1) If you have an iSupplier account, then click on the “Login for registered vendors” link and sign into your iSupplier account. (2) If you do not have an iSupplier account you can request an account by clicking on “New suppliers register in iSupplier” to apply for log-in credentials. Once you have accessed your iSupplier account, log into your account, then choose under the Oracle Financials home page, the menu option “Sourcing Supplier”, then choose “Sourcing”, then choose Sourcing Homepage”; and conduct a search in the “Search Open Negotiations” box for RFQ Number(s) indicated above. Note: NYCHA only accepts electronic bids submitted online via iSupplier. Paper bids will not be accepted or considered. For assistance, please contact NYCHA Procurement at construction.procurement@nycha.nyc.gov.
Description

Scope of Work:The contractor shall provide planned preventive maintenance services for the HVAC equipment at the site, including quarterly inspections and annual maintenance tasks as applicable to the equipment type. The intent of this work is to promote reliable operation, identify developing deficiencies early, support efficient system performance, and extend equipment service life. The contractor also shall respond to emergency work orders and repairs, emergency calls, replacement parts, refrigerant, or corrective work identified during inspections shall be documented and reported separately for owner review and authorization. Equipment Covered: LG HVAC Equipment (indoor 518 and outdoor 41 units); and Daikin Equipment (10 units – Daikin RLP350BA, 12-Ton VRV Outdoor MegaQ Condensers; 10 units – Daikin BWLP350B Cascade Units and 2 units – Daikin BRP262 Tank Controller and Sensor Kits).

Contract Term: 3 years from the award date on NYCHA’s Purchase Order.  NYCHA, in its sole discretion, shall have the option to extend the Term of this Contract for up to two one-year renewals.

Bid Security: 100% of Contract Minimum. Payment & Performance Bonds: 100% of  Minimum.

Labor Law 220i Public Work Registration Certificate/Certification: Pursuant to Article 8, Section 220-i of the New York State Labor Law .The Bidder and each subcontractor must be registered with the New York State Department of Labor. See https://dol.ny.gov/contractor-and-subcontractor-landing.  For additional information refer to the “Important Bid Notice” document attachment included in this RFQ. 

This Solicitation is not subject to an existing PQL. This Solicitation is not subject to PLA.

Section 3 Resident Economic Opportunity Plan: Section 3 Resident Economic Opportunity (REO) Plan must be submitted via eComply, https://nycha.ecomply.us/. Do not include Section 3 documentation within bid submission via iSupplier. For eComply log-in assistance contact eComply Technical support at support@ecomplysolutions.com. For Section 3 submission assistance contact NYCHA’s SMP Vendor Support team at eComply.support@nycha.nyc.gov.

Pre-Bid Conference:

A non-mandatory, but strongly recommended, MS Teams Pre-bid Conference will be held on Friday, June 5, 2026, at 11:30 A.M. 

To attend the Pre-Bid Conference either:

Click the link to join: https://teams.microsoft.com/meet/22672452910129?p=O9hMqDHpp1kUVhcMBs

Meeting ID: 226 724 529 101 29      Passcode: bk2KX2Gc

Dial in by phone

+1 646-838-1534,,519495850# United States, New York City

Phone conference ID: 519 495 850#

RFQ Question Submission Deadline: June 12, 2026

Only questions regarding this RFQ submitted to construction.procurement@nycha.nyc.gov (include RFQ number in subject field) prior to Question Deadline will be accepted.

Question & Answer Release Date: June 22, 2026 

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Disclaimer: Pursuant to Section 103 (2) of the New York State General Municipal Law, New York City Charter Section 1066 and the City of New York Procurement Policy Board Rules, The City Record is the official paper of the City of New York. It is published each weekday except legal holidays. The print edition of The City Record is the official publication for the following notices: public hearings, meetings, court notices, property dispositions, procurements (solicitations and awards), agency public hearings, agency rules, and special materials which include changes in personnel. This electronic version of The City Record is offered solely for the convenience of readers.