Notice Details

The New York City Department of Education (“DOE”) requests on behalf of the Division of the Office of Occupational Safety and Health to release a Best Value Request for Bid (RFB) seek qualifies and licensed vendors to provide comprehensive medical waste collection, transportation, and disposal services across school facilities citywide, services will support school-based health centers, and nursing offices.

Detailed service descriptions and requirements are provided in the Request for Bid (RFB) solicitation.

BIDS MUST BE RECEIVED BY NO LATER THAN 4:00 P.M. EST, Thursday, July 9, 2026. LATE BID SUBMISSION WILL NOT BE ACCEPTED.

This RFB will result in one (1) requirement contract agreement. The awarded contract will be for a term of three (3) years with One two–year option to extend. It is anticipated that services will commence on or about September 2026.

To download, please go to: https://infohub.nyced.org/in-our-schools/working-with-the-doe/contracts-and-purchasing/open-doe-solicitations/request-for-bids

If you cannot download it, send an e-mail to vendorhotline@schools.nyc.gov with the RFB number and title in the subject line. 

For all questions related to this RFB, please e-mail HHSContracts@schools.nyc.gov with the RFB number and title in the subject line of your e-mail.

Questions regarding this solicitation should be addressed to HHSContracts@schools.nyc.gov by no later than 4:00 p.m. EST, Friday, June 12, 2026. Subsequent amendments and answers will be posted to https://vendorportal.nycenet.edu/vendorportal/login.aspx. Review this site periodically for important updates.

There will be a Pre-Bid Conference on Thursday, May 28, 2026, from 1:00 PM-2:30 PM (UTC-05:00) Eastern Time (US & Canada)., on Microsoft Teams Live.  The link to the virtual Pre-Bid Conference scheduled is below:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODUwOTVmMmUtOTRjYy00NDJiLThhNTUtZGJkMTEzYTg2ZTMw%40thread.v2/0?context=%7b%22Tid%22%3a%2218492cb7-ef45-4561-8571-0c42e5f7ac07%22%2c%22Oid%22%3a%223cd00e19-9333-421f-8cfe-a026e1f17a1a%22%7d

We recommend that Bidders download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

For electronic Bid submissions, please note the following procedures:

Bid submissions can be sent via electronic mail (“The Bid Submission Email”) to DCPSubmissions@schools.nyc.gov (the “Bid Submission Email Address”). Bid Submissions sent to any other email address will be disregarded. The subject line of your Bid Submission Email must include the solicitation number and the name of the submitting vendor (e.g., B5999 – Enter Company Name).  Please attach the completed Request for Bid, signed, and the Bid Blank documents to the Bid Submission Email as separate files.  Please name the Bid Blank Form attachment “Bid Blank” and the completed Request for Bid attachment “RFB.”

If the files accompanying your Bid submission are too large to be transmitted as email attachments, please include in the first line of your Bid Submission Email a link to a Microsoft OneDrive folder containing all of your Bid-related documents.  Please note that if you are using OneDrive, do not attach any documents to the Bid Submission Email.  Further, please include a separate folder within your OneDrive folder which includes the separate Bid Blank file.  Please name this folder and the Bid Blank file “Bid Blank.”  The name of your OneDrive folder must match the subject line of your Bid submission, and your OneDrive folder must not contain any files unrelated to the Bid Submission.

Guidance for first-time Microsoft One-Drive Users:

Microsoft OneDrive (“OneDrive”) is a file hosting and synchronization service operated by Microsoft as part of its web version of Microsoft Office.  OneDrive allows users to grant access to files which are too large to transmit via electronic mail to other users.  If you do not have Office 365, please take the following steps to gain access to a free version of OneDrive so that you can upload those Bid submission documents which are too large to transmit via electronic mail:

1.   Conduct an internet search for “Microsoft OneDrive;”

2.   Navigate to the official Microsoft website and sign up for a free account;

3.   Once you have created a folder for the solicitation whose name matches the subject line of your Bid Submission Email, upload the documents relevant to your Bid submission in this folder.

4.   Create a share link for this folder;

5.   Be sure to check your share settings so that anyone receiving the link that you create will be able to open the link and access the files. If your share link permissions are restricted (e.g. to only your organization in Office 365), the DOE will not be able to view your solicitation documents. It is your responsibility to ensure that the link(s) you provide allows the DOE to view, download, and/or open your documents; and

6.   Include the link which you have created as the first line of your Bid Submission Email.

For hard copy (paper) Bid submissions, please follow the instructions below:

Further to prior instructions regarding submissions of the bid.  In addition to electronic submission via email, the Bidder may choose to hand deliver their Bid packages to NYC DOE at any time prior to the Bid Due Date/Time if you plan to submit a paper Bid. You must provide notice by emailing DCPSubmissions@schools.nyc.gov, including “Paper Submission Request for Solicitation # B5999” in the subject line, at least three (3) business days in advance of the anticipated date and time and place you or your agent plan to arrive at 65 Court Street, Brooklyn, NY 11201, Rm 1201 to drop off your Bid. Bidders should include in their notification e-mail the name of the person who will be delivering the Bid submission or advise that the Bid Package will be arriving by messenger. Bidder who fail to provide advance notification of intent to hand-deliver a Bid risk not having anyone to receive the Bid Package.  FedEx, UPS, USPS, or other common deliveries services will be accepted.

Please continue to check the DOE website and/or Vendor Portal for updates. 

https://infohub.nyced.org/vendors

https://www.finance360.org/vendor/vendorportal/

The Bid opening will be held on Friday, July 10, 2026 at 11:00 AM EST. See Virtual Link below:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzgzZTJjYmYtZDkzMy00OGEyLWExNDItOTVlYjg4ZDgyODU4%40thread.v2/0?context=%7b%22Tid%22%3a%2218492cb7-ef45-4561-8571-0c42e5f7ac07%22%2c%22Oid%22%3a%2233f73cb2-8a8c-4d65-8f37-5256f643d9ed%22%7d