Notice Details

Indefinite Delivery Indefinite Quantity (IDIQ) Contract for Installation of Vinyl Composition (V/C) Floor Tile in Apartments and Public Spaces Located in various, BX Neighborhoods, BK Neighborhood, MN Neighborhood & Queens Neighborhood, Developments for RFQ Series 521150- 521160.

No Bid Security

NYCHA vendors are contractually obligated to adhere to Section3 requirements.

NYCHA intends to separately solicit and award a series of Eleven (11) IDIQ contracts for Installation of Vinyl Composition (V/C) Floor Tile in Apartments and Public Spaces pursuant to RFQs: 521150-BX02, 521151-BX05, 521152-BX07, 521153-BK03, 521154-BK07, 521155-BK(TBD-02), 521156-MN01, 521157-MN03, 521158-MN(TBD-02), 521159-MN(TBD-03) & 521160- QS03 (or this “Bid Series”).

Contract term: The Contract shall be for a period of three (3) years from the commencement date specified on NYCHA’s Notice to Proceed (NTP).NYCHA reserves the right to extend the contract term for up to two (2) additional one-year renewals at its sole discretion.

Contract Award Limitations: NYCHA intends to separately solicit and award a series of Eleven (11) IDIQ contracts for Installation of Vinyl Composition (V/C) Floor Tile in Apartments and Public Spaces pursuant to RFQs: 521150-BX02, 521151-BX05, 521152-BX07, 521153-BK03, 521154-BK07, 521155-BK(TBD-02), 521156-MN01, 521157-MN03, 521158-MN(TBD-02), 521159-MN(TBD-03) & 521160- QS03 (or this “Bid Series”).

a. NYCHA has determined, in NYCHA’s best interest, that a bidder (a “Bidder”) cannot be awarded more than one of the aforementioned (11) IDIQ contracts, irrespective of whether the Bidder submits multiple bids for contract awards in the Bid Series (“Step 1”).Therefore, if the Bidder is awarded one of the IDIQ contracts in the Bid Series in Step1, the bidder shall be ineligible for the award of any additional IDIQ contracts in the Bid Series, regardless of whether the Bidder is the low bidder on these contracts (the “Additional Contracts”), but subject to Step 2 below.

b. If the bidder would have been the lowest, responsive, responsible Bidder on an Additional Contract but for the award limiting language in Step 1, and NYCHA (i) has not received any other bids for the Additional Contract or (ii) NYCHA has determined that the next lowest bidder is ineligible for the award of the Additional Contract including, but not limited to, due the Step 1 award limiting language or due to a non-responsive or non-responsibility determination, NYCHA may, at its sole and absolute discretion, award the Additional Contract to the Bidder (“Step 2”).

c. Provided, however, that the Bidder shall not be awarded more than one (1) Additional Contract(s) under Step 2.

Solicitations Subjected to Davis Bacon Prevailing Wage Schedule: Labor Law 220i Registration Certificates and Certification

Bidders are hereby notified that effective as of December 30, 2024, as a precondition to submitting its Bid, the Bidder and each subcontractor identified by the Bidder in its Bid, must be registered with the New York State Department of Labor (“NY DOL”) pursuant to Article 8, Section 220-i of the New York State Labor Law (“LL 220-i”).

Instructions on how to register can be found at https://dol.ny.gov/contractor-and-subcontractor-landing.

Current Prevailing Wage Links are posted on iSupplier under the Quick Links Section of Sourcing Supplier.  The vendors are responsible for remaining informed of all updates to the Prevailing Wage Schedule.

Pre-qualification: To be considered eligible for the award, a bidder must pre-qualify as an "Approved Supplier via NYCHA-Tile Pre-Qualification List (PQL) and appear on the active approved vendor list https://www.nyc.gov/site/nycha/business/nycha-pql.page

Section 3 REO & OEO Plans: Section 3 REO & OEO Plans must be submitted via eComply, https://nycha.ecomply.us/ and no later than Bid Submission Deadline.

For eComply log-in assistance contact eComply Tech support: support@ecomplysolutions.com

For Section 3 submissions assistance contact NYCHA’s SMP Vendor Diversity team:

eComply.support@nycha.nyc.gov

Reminder: DO NOT include Section 3 documentation within bid submission via iSupplier.

Pre-Bid Conference:

A non-mandatory Virtual Pre-Bid Conference will be hosted, Friday, May 8, 2026, at 11:00 AM, and will be conducted remotely via Microsoft Teams meeting. Attendance is strongly encouraged and NYCHA requests that Bidders thoroughly review bid documents in advance of the meeting.

RFQ Question Submission Deadline: Wednesday, 05/13/2026 at 2:00PM

Question and Answer Release Date: Wednesday, 05/20/2026 at 2:00PM

To participate in the Pre-Bid Conference, please follow the options below: or outlined in the attachment.

To attend the Pre-Bid Conference either:

Microsoft Teams meeting (Join on your computer or mobile app)

Option 1: Copy and paste the below into your browser

Join: https://teams.microsoft.com/meet/262624692754554?p=LkeFLRX2lejzTJNJ3R

Meeting ID: 262 624 692 754 554

Passcode: A7KM74Yc

Option 2: Call In (audio only)

+1 646-838-1534,,711424925# United States, New York City

Phone conference ID: 711 424 925#

Option 3: Access the attached document “TEAMS Meeting Link RFQs 521150-521160.docx” and click on the embedded link to join.

Questions pertaining to this “Solicitation Series, RFQ#521150-521160” and submitted via the NYCHA Cyclical Procurement mailbox at: cyclical.procurement@nycha.nyc.gov (include RFQ number in subject field) prior to Question Deadline will be accepted.

RFQ Question Submission Deadline: Wednesday, 05/13/ 2026 at 2:00 P.M.

Question and Answer Release Date: Wednesday, 05/20/2026 at 2:00 P.M.

Bid Submission Deadline: Wednesday, 05/27/2026 at 11:00 A.M.

In addition to the documents attached below, bidders are directed to review the Special Notices and Conditions, Instructions to Bidders, and General Conditions prior to submitting a bid.  To access these documents, click on the "Contract Terms" tab above, and then "Preview Contract Terms," to download a PDF version.

Please note that in the event NYCHA receives no responses in connection with this RFQ by the  “original” bid submission deadline, the bid submission deadline shall be extended automatically for seven (7) calendar days.  The foregoing extension does not in any way limit NYCHA's right to extend the bid submission deadline for any other reason.

Prior to submitting a bid, please confirm that your bid response includes all required forms & Documentation, and that all required forms and documentation are properly completed, signed, and notarized, where applicable.

Reminder: DO NOT include Section 3 documentation within bid submission via iSupplier