Notice Details

Please note that solicitations are due via electronic mail to DCPSubmissions@schools.nyc.gov

Pre-Proposal Conference Date and Time: March 23, 2026, at 10:00 A.M. – 11:00 A.M. EST via Microsoft Teams

Schedule B Waiver Due Date: On or before May 6, 2026, 4:00 P.M.

To download, please go to https://www.finance360.org/vendor/vendorportal/.

If you cannot download, send an e-mail to vendorhotline@schools.nyc.gov with the RFP number and title in the subject line. 

For all questions related to this RFP, please e-mail RFPITProcurement@schools.nyc.gov with the RFP number and title in the subject line of your e-mail.

Description: The New York City Department of Education (“DOE”) is seeking qualified contractors (“Contractor”) to provide quotes for furnishing and delivering devices/services including, but not limited to, Cloud configuration and updates, Ongoing technical support and maintenance, District and local level staff functional and technical training, Documentation/Online/Phone Help Integrated Library System (ILS) conversion rollout (if applicable).

For electronic bid submissions, please note the following procedures:

Proposal submissions must be sent via electronic mail to DCPSubmissions@schools.nyc.gov. Proposal Submissions sent to any other email address will be disregarded. The subject line of your Proposal Submission Email must include the solicitation number and the name of the submitting vendor (e.g. R1883 – Enter Company Name).  Please attach the completed Request for Proposals and the Bid Blank documents to the Proposal Submission Email as separate files.  Please name the bid blank attachment “Bid Blank” and the completed Request for Proposals attachment “RFP.”

If the files accompanying your bid submission are too large to be transmitted as email attachments, please include in the first line of your Bid Submission Email a link to a Microsoft OneDrive folder containing all of your bid-related documents.  Please note that if you are using OneDrive, do not attach any documents to the Bid Submission Email.  Further, please include a separate folder within your OneDrive folder which includes the separate bid blank file.  Please name this folder and the bid blank file “Bid Blank.”  The name of your OneDrive folder must match the subject line of your bid submission, and your OneDrive folder must not contain any files unrelated to the Bid Submission.

Guidance for first-time Microsoft One-Drive Users:

Microsoft OneDrive (“OneDrive”) is a file hosting and synchronization service operated by Microsoft as part of its web version of Microsoft Office.  OneDrive allows users to grant access to files which are too large to transmit via electronic mail to other users.  If you do not have Office 365, please take the following steps to gain access to a free version of OneDrive so that you can upload those proposal submission documents which are too large to transmit via electronic mail:

1.   Conduct an internet search for “Microsoft OneDrive;”

2.   Navigate to the official Microsoft website and sign up for a free account;

3.   Once you have created a folder for the solicitation whose name matches the subject line of your Proposal Submission Email, upload the documents relevant to your proposal submission in this folder.

4.   Create a share link for this folder;

5.   Be sure to check your share settings so that anyone receiving the link that you create will be able to open the link and access the files. If your share link permissions are restricted (e.g. to only your organization in Office 365), the DOE will not be able to view your solicitation documents. It is your responsibility to ensure that the link(s) you provide allows the DOE to view, download, and/or open your documents; and

6.   Include the link which you have created as the first line of your proposal Submission Email.

For hard copy (paper) Proposal submissions, please follow the instructions below:

Further to prior instructions regarding submissions of Proposals.  In addition to electronic submission via email, the proposer may choose to hand deliver their Proposal packages to NYC DOE at any time prior to the Proposal Due Date/Time, if you plan to submit a paper Proposal. You must provide notice by emailing DCPSubmissions@schools.nyc.gov, including “Paper Submission Request for Solicitation # R1883” in the subject line, at least three (3) business days in advance of the anticipated date and time and place you or your agent plan to arrive at 65 Court Street, Brooklyn, NY 11201, Rm 1201 to drop off your Proposal. Proposers should include in their notification e-mail the name of the person who will be delivering the Proposal or advise that the Proposal Package will be arriving by messenger. Proposers who fail to provide advance notification of intent to hand-deliver a proposal risk not having anyone to receive the Proposal Package.  FedEx, UPS, USPS, or other common delivery services will be accepted.

The proposal opening will be held on Thursday, May 14, 2026. This opening is for internal use only; public access is not permitted.

 Please continue to check the DOE website and/or Vendor Portal for updates. 

https://infohub.nyced.org/vendors

https://www.finance360.org/vendor/vendorportal/