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Notice Details

Title: Stenographic Reporting Services, PIN 02520X100021
Procurement
Law Department (NYCLD)
Archived
Services (other than human services)
Competitive Sealed Proposals
7/21/2025
Solicitation

PIN#02521P0003 Due:

Pre bid conference location - Contact jbretas@law.nyc.gov to RSVP Provide Name, Title, Organization, MWBE status, and E-mail Address of all requested attendees Mandatory: no Date/Time - 2025-07-30 13:00:00 Vendor selection for this service cannot be based on price alone. Qualitative factors must be taken into account, for which reason the Department intends to issue a Request for Proposals designed to elicit relevant information regarding such qualitative factors. See RFP in this regard. The Department utilized the Competitive Sealed Proposals method of source selection for this procurement when it was last conducted in 2007. Prior procurements of these services by means of Competitive Sealed Bids consistently ended in poor performance, disputes and, often, the imposition of liquidated damages. Firms tended to bid too low in order to win the business and then found themselves (1) unable to recruit Stenographic Reporters who would work for the low bid price and (2) unable to produce sufficient profit margin to make the contract profitable for themselves. By means of the Competitive Sealed Proposals method of source selection, the Department can determine which firms have the experience and expertise to perform well and then enter into negotiations with those firms for the provision of the services at fair and reasonable prices, although not necessarily the lowest price.
Attachments
Please visit https://passport.cityofnewyork.us/page.aspx/en/bpm/process_manage_extranet/600 to view the documents of this solicitation.
Description

The New York City Law Department (the “Department”) is seeking one (1) appropriately qualified vendor to provide Stenographic Reporting Services, including videography services (“Contractor”). The services to be provided include the appearance of qualified stenographic reporters and/or videographers at matters requiring a stenographic record, the simultaneous stenographic capture of all remarks made on the record at the proceedings or matters, and the subsequent production and delivery of word processed and printed verbatim transcripts of the proceedings or matters. Additional deliverables may include printed indices, electronic versions of transcripts and DVDs, to be delivered in an electronic format. Electronic versions of transcripts, when ordered at the same time as the corresponding printed transcript is ordered or subsequent to the ordering of the corresponding printed transcript, shall be formatted in the manner specified in this RFP. Matters for which the stenographic services may be required include, but are not limited to, depositions, hearings conducted pursuant to Section 50-h of the General Municipal Law, examinations before trial, and other proceedings with respect to which it may be required by or advantageous to the City that there be an accurate verbatim transcript. Such matters may be conducted at offices maintained by the Department in its offices in the five boroughs of New York City, at other locations within New York City or, from time to time, at locations outside of New York City, including, but not limited to, correctional facilities throughout New York State, including Westchester County, Sullivan County, Ulster County and Dutchess County. In rare instances, services may be required in Danbury, Connecticut.

Please submit your proposals by both acknowledging the receipt of the RFx in the Acknowledgement tab and completing your response in the Manage Responses tab. Vendor resources and materials can be found at the link under the Finding and Responding to RFx heading. If you have questions about the functionality of PASSPort, please use the "Contact MOCS" tab located at https://www.nyc.gov/site/mocs/index.page

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