Notice Details

Please note that bids can be submitted in hardcopy (paper) mail and electronic mail to DCPSUBMISSIONS@SCHOOLS.NYC.GOV

To download, please go to https://infohub.nyced.org/resources/vendors/open-doe-solicitations/request-for-bids.  If you cannot download, send an e-mail to vendorhotline@schools.nyc.gov with the RFB number and title in the subject line. 

For all questions related to this RFB, please e-mail RBellamy@schools.nyc.gov with the RFB number and title in the subject line of your e-mail.

Description: The Contractor shall include but not be limited to providing all labor, material, equipment, tools, and supervision required and necessary to repair, replace, maintain, inspect, test, diagnose, calibrate, analyze, trace, and verify all components, units, modules, controllers, devices, local/area networks, and to provide the system programming of the DDC systems and subsystems. The scope of work also includes related repairs to the heating, ventilation, and air conditioning systems which the DDC system controls. This includes and is not limited to central processor units, monitors, keyboards, printers, modems, processors, microprocessors controllers, control modules, transducers, relays electrical power supplies, all related wiring VAV terminals, all sensors, freeze-stats, filter sensors, fan status switches, valve actuators, damper actuators, all controllers including room and zone thermostats, all ancillary systems controls, all components of work stations, control panels, equipment controllers and sensors, all components of software systems, all control units and modules and all other components of the DDC System.   

There will be a Pre-Bid Conference on Wednesday, December 18, 2024 at 11:00 A.M., on Microsoft Teams Live. 

The link to the virtual Pre-Bid Conference scheduled is

https://teams.microsoft.com/l/meetup-join/19%3ameeting_YzFjYTY0NjMtYjA0Ny00OTQ3LWJmM2EtMGJkMDRjMzQ3NmE0%40thread.v2/0?context=%7b%22Tid%22%3a%2218492cb7-ef45-4561-8571-0c42e5f7ac07%22%2c%22Oid%22%3a%2268986ba9-d1e0-4b81-8f19-62088c61914f%22%2c%22IsBroadcastMeeting%22%3atrue%7d

We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.  

For electronic bid submissions, please note the following procedures:

Bid submissions must be sent via electronic mail (“The Bid Submission Email”) to DCPSubmissions@schools.nyc.gov (the “Bid Submission Email Address”). Bid Submissions sent to any other email address will be disregarded. The subject line of your Bid Submission Email must include the solicitation number and the name of the submitting vendor (e.g. B5834 – Enter Company Name).  Please attach the completed Request for Bids and the Bid Blank documents to the Bid Submission Email as separate files.  Please name the bid blank attachment “Bid Blank” and the completed Request for Bids attachment “RFB.”

If the files accompanying your bid submission are too large to be transmitted as email attachments, please include in the first line of your Bid Submission Email a link to a Microsoft OneDrive folder containing all of your bid-related documents.  Please note that if you are using OneDrive, do not attach any documents to the Bid Submission Email.  Further, please include a separate folder within your OneDrive folder which includes the separate bid blank file.  Please name this folder and the bid blank file “Bid Blank.”  The name of your OneDrive folder must match the subject line of your bid submission, and your OneDrive folder must not contain any files unrelated to the Bid Submission.

Guidance for first-time Microsoft One-Drive Users:

Microsoft OneDrive (“OneDrive”) is a file hosting and synchronization service operated by Microsoft as part of its web version of Microsoft Office. OneDrive allows users to grant access to files which are too large to transmit via electronic mail to other users. If you do not have Office 365, please take the following steps to gain access to a free version of OneDrive so that you can upload those bid submission documents which are too large to transmit via electronic mail: 1. Conduct an internet search for “Microsoft OneDrive;” 2. Navigate to the official Microsoft website and sign up for a free account; 3. Once you have created a folder for the solicitation whose name matches the subject line of your Bid Submission Email, upload the documents relevant to your bid submission in this folder. 4. Create a share link for this folder; 5. Be sure to check your share settings so that anyone receiving the link that you create will be able to open the link and access the files. If your share link permissions are restricted (e.g. to only your organization in Office 365), the DOE will not be able to view your solicitation documents. It is your responsibility to ensure that the link(s) you provide allows the DOE to view, download and/or open your documents; and6.Include the link which you have created as the first line of your Bid Submission Email.

The Bid opening will be conducted virtually via Microsoft Teams on Februry 6, 2025 at 11:00 A.M. Bidders who have submitted their Bid Submission Email by the Bid Submission Deadline will receive a reply to their Bid Submission Email with a link to be able to view a livestream of the Bid opening online.  If you do not receive a confirmation email of the DOE’s receipt of your electronic bid submission, please email: Gabriel Soriano at GSorian@schools.nyc.gov. 

For hard copy (paper) bid submissions, please follow the below instructions:

Further to prior instructions regarding submissions of bids.  In addition to electronic submission via email, Bidders may choose to hand deliver their bid packages to NYC DOE at any time prior to the Bid Due Date/Time.  If you plan to submit a paper bid, you must provide notice by e-mailing DCPSubmissions@schools.nyc.gov, including “Paper Submission Request for Solicitation # B5834” in the subject line, at least three (3) business days in advance of the anticipated date and time and place you or your agent plan to arrive at 65 Court Street, Brooklyn, NY 11201, Rm 1201 to drop off your bid. Bidders should include in their notification e-mail the name of the person who will be delivering the bid or advise that the Bid Package will be arriving by messenger. Bidders who fail to provide advance notification of intent to hand-deliver a bid risk not having anyone to receive the bid. Fed Ex, UPS, USPS or other common deliveries services will not be accepted.

BID OPENS VIRTUALLY ON February 6, 2025 AT 11:00 A.M. PLEASE SEE VIRTUAL LINK BELOW

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODM5NTAyYzQtZThhNC00MmNjLWI5NWEtMTcyOTIzNWI4ZTU0%40thread.v2/0?context=%7b%22Tid%22%3a%2218492cb7-ef45-4561-8571-0c42e5f7ac07%22%2c%22Oid%22%3a%2233f73cb2-8a8c-4d65-8f37-5256f643d9ed%22%7d

Please continue to check the DOE website and/or Vendor Portal for updates. 

https://infohub.nyced.org/vendors

https://www.finance360.org/vendor/vendorportal/