Notice Details

The New York City Department of Homeless Services is seeking to continue the City Sanctuary Facility program by procuring a vendor who can assist in acquiring the use of large scale commercial hotels and hotel management services to help address the current emergency. These hotel units would be used by social services vendors to house asylum seeking clients who have entered the DHS shelter system. The winning proposer would find appropriate hotels for the program and assist with booking, managing, tracking, reporting and invoicing for hotel services. The purpose of this Negotiated Acquisition is to select one Vendor to provide the above services for 14,000 hotel units over a large number of hotels throughout the NYC region. This RFx subject to M/WBE participation requirements under Section 6-129 of the Administrative Code of the City of New York, as indicated by the inclusion of Schedule B- M/WBE Utilization Plan and the Participation Goals indicated in Part I thereof, proposers must complete the Schedule B- M/WBE Utilization Plan and submit it with their proposal. Please refer to the Schedule B-M/WBE Utilization Plan and the Notice to All Prospective Contractors (Appendix C) for information on the M/WBE requirements established for this solicitation and instructions on how to complete the required forms. If the proposer intends to seek a full or partial waiver of the Participation Goals on the grounds described in Section 10 of the Notice to all Prospective Contractors, including but not limited to, the proposer’s intention to use its own forces to perform any or all of the required contract work would result in a failure to attain the Participation Goals, the proposer must request and obtain from the Agency a full or partial waiver of the Participation Goals (M/WBE utilization plan, Part III) in advance of proposal submission and submit the waiver determination with the proposal. Please note that if a partial waiver is obtained, the proposer is required to submit a completed Schedule B-M/WBE Utilization Plan based on the revised Participation Goals in order to be found responsive. Proposers are advised that this procurement has received a partial exemption pursuant to the procedures delineated in Section 6-129. The Schedule B goals are based on the administrative fee to be proposed. Within the Schedule B, please input the administrative fee to calculate the M/WBE utilization goal.

Please be advised: Solicitation documentation is only available through PASSPort. In order to access information in connection with the Hotel Management Services for DHS City Sanctuary Program Negotiated Acquisition, your organization must pre-qualified in PASSPort through the NYC Mayor's Office of Contract Services page at: https://www.nyc.gov/site/mocs/index.page.

Should you need technical assistance with your application or have any questions concerning pre-qualification, please navigate to nyc.gov/mocshelp and click "MOCS Service Desk".

All inquiries regarding this NA are to be directed to the following Point of Contact: Cinnamon Warner ACCOContractPlanning@dss.nyc.gov