Notice Details

The Bronx District Attorney’s Office (BXDA) is seeking a well-qualified consultant with a diverse background to assess and evaluate the BXDA’s managerial structure and identify inefficiencies related to the communication and management of their teams. The BXDA’s Dynamic Management Initiative (DMI) seeks to enhance the problem-solving abilities and efficiency of the entire leadership corps of the BXDA from Supervisors to Bureau Chiefs.

The BXDA is comprised of over 50 different bureaus and units. Our headcount averages approximately 1,000 employees, with 65% are professional/non-legal staff and 35% are legal staff. We are seeking a consultant to conduct a workflow analysis, carry out a time-and-motion study, identify ways to optimize the office’s organizational structure, and propose tailored solutions that will help managers become more dynamic, proactive, and solution-oriented in managing their respective teams. The BXDA aims for these proposed solutions to inspire and empower managers to take more initiative and exercise greater discretion.

This initiative also aims to enhance the level of interdivisional comradery and guide the executive staff toward a management approach that emphasizes the overall mission of the office, rather than merely acting as mediators for individual units.

B. Term

The term of this contract is for one year with renewal options.

C. Description of the Work to be Performed

The services will be provided Monday through Friday during regular business hours (9:00 AM – 5:00 PM) within a thirty-five (35) hour work week.

The consultant will be assisting the BXDA performing the following three (3) tasks:

Task 1: Assess and evaluate the current organizational and managerial structure and make recommendations regarding management improvements including but not limited to the development of middle and high-level managers.

Task 2: Develop organizational processes including but not limited to guiding principles, a governance framework, and a communication plan.

Task 3: Develop templates, requirements, and best practices for the office, which include but are not limited to:

1. Training for better communication and management of staff

2. Boost staff morale

3. Key Performance Indicators

4. Documentation of other change management best practices

 

D. Deliverables

• All deliverables must be completed to the satisfaction of the Bronx District Attorney’s Office.

• The vendor will be required to submit draft reports prior to the final deliverables to receive feedback and comments from the BXDA.

• The final deliverables will be documented in an Executive-level presentation, in addition to a detailed final report.

 

E. Payment Structure

The payment structure for this contract will be fixed fee upon satisfactory completion and Department approval of the three milestones listed below:

• First payment provided upon satisfactory completion of Task 1 under Section C

• Second payment provided upon satisfactory completion of Task 2 under Section C

• Third payment provided upon satisfactory completion of Task 3 under Section C

 

F. Minimum Requirements

Proposers should have a minimum of three (3) years of substantial and successful experience providing comparable services as required in this scope of work.

Submit a resume for proposed consultant or consultants that will be working on this project. If resume(s) is not submitted by the specified due date and time, vendor may be deemed non-responsive.

The BXDA reserves the right to interview potential candidates at their discretion, either remotely or in-person.

The awarded vendor cannot remove or replace consultant(s) throughout the term of the contract without written approval of the BXDA. The vendor is responsible for providing an acceptable replacement consultant(s) with the same level of expertise at the same or lower rate.

Due to confidentiality of data, a Non-Disclosure Agreement must be completed by the awarded vendor and all staff engaged in the project prior to commencing work.

The awarded vendor and all staff engaged in the project may be subject to a BXDA background investigation.

 

Proposals

Proposals are to be submitted to ContractsBXDA@bronxda.nyc.gov , please state "BXDA’s Dynamic Management Initiative (DMI) Proposal" in the subject line.

Proposals are due on 12/20/2024 at 5:00PM