4 Madison Avenue, Ste. Albany, NY 12203-5396
PIN#07224N0001001
Per Section 3-04 (2)(i)(D) and 3-04 (2)(ii) of the Procurement Policy Board Rules, the New York City Department of Correction ("DOC" or "Department") is requesting approval for the use of the Negotiated Acquisition Method to contract with GCOM Software LLC to provide consultant services for DOC to manage its Inmate Financial & Commissary System (IFCOM).
It is not practicable or advantageous to award a contract for the services by competitive sealed bidding or competitive sealed proposals because of the immediate need for these services that cannot timely be met through competitive sealed bidding or competitive sealed proposals and there is a limited number of vendors available and able to perform the work. This makes GCOM the best suited for this contract.
GCOM Software, LLC is to provide IT Consulting Services for the Maintenance and Support of the Inmate Financial and Commissary System (IFCOM). DOC expects the term of this procurement to be from 7/1/24 through 6/30/27, with a 2 year renewal option from 7/1/27-6/30/29. The estimated cost will be $783,750 over the initial 3 year period. DOC relies upon these two consultants obtained via GCOM for third-party support to ensure the availability and usability of our mission-critical Inmate Financial & Commissary System (IFCOM). DOC will require services of these two consultants ongoing until its current IFCOM system is replaced. As a sidenote, DOC is concurrently seeking other sources to back up these two consultants under a separate contract and also replace the system to ensure business continuity given how vital these systems are.