Notice Details

 Please note that bids are due via electronic mail to DCPSubmissions@schools.nyc.gov.

To download, please go to https://infohub.nyced.org/resources/vendors/open-doe-solicitations/request-for-bids. If you cannot download, send an e-mail to vendorhotline@schools.nyc.gov with the RFB number and title in the subject line.

For all questions related to this RFB, please e-mail nking19@schools.nyc.gov with the RFB number and title in the subject line of your e-mail.

Description: This is a requirements contract for furnishing and delivering Cafeteria Tables, to over 1,800 schools and offices under the jurisdiction of the Board of Education of the City School District of the City of New York (“Board of Education”, “NYCDOE”, “NYCBOE”,“DOE”, “BOE” or the “Board”). A Pre-Bid conference will be held on October 30th, 2024 at 65 Court Street, Room 1201, Brooklyn, NY 11201. Attendance to the pre-bid conference is optional with the opportunity to be in-person or virtual. Due to space limitations, if attending the pre-bid conference in-person, we ask that no more than 2 representatives of your company attend. If you intend to attend the pre-bid conference, please email Nicolette King nking19@schools.nyc.gov by close of business on October 18, 2024 with the name of representative(s) that will be attending and note if you will be attending in-person or virtually. A virtual link for the pre-bid conference will be sent at a later date.

For electronic bid submissions, please note the following procedures:

Bid submissions must be sent via electronic mail (“The Bid Submission Email”) to DCPSubmissions@schools.nyc.gov (the “Bid Submission Email Address”). Bid Submissions sent to any other email address will be disregarded. The subject line of your Bid Submission Email must include the solicitation number and the name of the submitting vendor (e.g. B5830 – Enter Company Name). Please attach the completed Request for Bids and the Bid Blank documents to the Bid Submission Email as separate files. Please name the bid blank attachment “Bid Blank” and the completed Request for Bids attachment “RFB.”

Guidance for first-time Microsoft One-Drive Users:

Microsoft OneDrive (“OneDrive”) is a file hosting and synchronization service operated by Microsoft as part of its web version of Microsoft Office. OneDrive allows users to grant access to files which are too large to transmit via electronic mail to other users. If you do not have Office 365, please take the following steps to gain access to a free version of OneDrive so that you can upload those bid submission documents which are too large to transmit via electronic mail: 1. Conduct an internet search for “Microsoft OneDrive;” 2. Navigate to the official Microsoft website and sign up for a free account; 3. Once you have created a folder for the solicitation whose name matches the subject line of your Bid Submission Email, upload the documents relevant to your bid submission in this folder. 4. Create a share link for this folder; 5. Be sure to check your share settings so that anyone receiving the link that you create will be able to open the link and access the files. If your share link permissions are restricted (e.g. to only your organization in Office 365), the DOE will not be able to view your solicitation documents. It is your responsibility to ensure that the link(s) you provide allows the DOE to view, download and/or open your documents; and 6. Include the link which you have created as the first line of your Bid Submission Email.

The Bid opening will be conducted virtually via Microsoft Teams on January, 23rd, 2024 at 11:00 A.M. Bidders who have submitted their Bid Submission Email by the Bid Submission Deadline will receive a reply to their Bid Submission Email with a link to be able to view a livestream of the Bid opening online. If you do not receive a confirmation email of the DOE’s receipt of your electronic bid submission, please email: Gabriel Soriano at GSorian@schools.nyc.gov. 

For hard copy (paper) bid submissions, please follow the below instructions:

Further to prior instructions regarding submissions of bids. In addition to electronic submission via email, Bidders may choose to hand deliver their bid packages to NYC DOE at any time prior to the Bid Due Date/Time. If you plan to submit a paper bid, you must provide notice by e-mailing DCPSubmissions@schools.nyc.gov, including “Paper Submission Request for Solicitation # B5830” in the subject line, at least three (3) business days in advance of the anticipated date and time and place you or your agent plan to arrive at 65 Court Street, Brooklyn, NY 11201, Rm 1201 to drop off your bid. Bidders should include in their notification e-mail the name of the person who will be delivering the bid or advise that the Bid Package will be arriving by messenger. Bidders who fail to provide advance notification of intent to hand-deliver a bid risk not having anyone to receive the bid. Fed Ex, UPS, USPS or other common deliveries services will not be accepted

Bid opens virtually on January 23rd, 2024 at 11:00 A.M Please see virtual link below:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_NjQzODZlOTgtNjhkNS00NmJlLWEyNGEtMTUxNDE5ZWVmYTdj%40thread.v2/0?context=%7b%22Tid%22%3a%2218492cb7-ef45-4561-8571-0c42e5f7ac07%22%2c%22Oid%22%3a%2233f73cb2-8a8c-4d65-8f37-5256f643d9ed%22%7d

Please continue to check the DOE website and/or Vendor Portal for updates.

https://infohub.nyced.org/vendors

https://www.finance360.org/vendor/vendorportal/