Notice Details

NYCHA, by issuing this RFP, seeks proposals (“Proposals”) from qualified firms (the “Proposers”) to provide NYCHA (a) a web-based or cloud-based QA information technology system for SEMAP (the “System”) with the capability to (i) generate reports and customized QA reviews for each KPI that are compliant with HUD SEMAP guidelines, (ii) allow NYCHA end users to view and interact with NYCHA’s file review process, (iii) allow for the creation of ad hoc reviews to support quality control functions in other areas; (iv) store NYCHA SEMAP data separately from other NYCHA systems, and (v) perform tracking and (b) related licenses and services, as detailed more fully within Section II of this RFP (collectively, the “Services”).

The release date of this RFP is September 11, 2024 (the “Release Date”).

A non-mandatory Proposers’ conference (“Proposers’ Conference”) will be hosted online via Microsoft Teams on September 16, 2024, at 11:00AM. Although attendance is not mandatory at the Proposers’ Conference, it is strongly recommended that all interested Proposers attend, and that Proposers thoroughly review bid documents in advance of the meeting. To participate in the Pre-Bid Conference, please follow the instruction below:

Microsoft Teams meeting Join on your computer, mobile app or room device.

Option 1: Copy and paste the below into your browser. https://teams.microsoft.com/l/meetup-join/19%3ameeting_NTAwM2U1ODUtMmEyZi00OTM1LWI4MDAtZDZkY2U3ZDVjNDFl%40thread.v2/0?context=%7b%22Tid%22%3a%22709ab558-a73c-4f8f-98ad-20bb096cd0f8%22%2c%22Oid%22%3a%22dec56eb3-e6be-402e-9208-de60a29849b1%22%7d

Option 2: call in (audio only) +1 646-838-1534,,366816334# United States, New York City

Phone conference ID: 336 816 334#

Option 3: Access the attached document “TEAMS Meeting Link RFQ 504182” and click on the embedded link to join.

NYCHA additionally recommends that Proposers e-mail questions in advance of the Proposers’ Conference to NYCHA’s Coordinator by no later than 12:00 P.M. on September 19, 2024. NYCHA will upload all questions and answers to iSupplier on September 24, 2024.

If Proposer seeks a full or partial waiver from complying with the M/WBE Program’s utilization requirements set forth in Section IV(1)(o) then Proposer shall email the RFP Coordinator the NYCHA Application for Waiver of M/WBE Utilization Goal (Attachment H-1) by September 20, 2024 (the “M/WBE Waiver Submission Deadline”). See Section IV(1)(o) for details.

Proposals must be successfully submitted into iSupplier in final form no later than 2 p.m. on October 16, 2024 (the “Proposal Submission Deadline”). Proposals which are saved in iSupplier as a “draft” but not successfully submitted will not be considered. Proposers should refer to Section IV(2) of this RFP for details on Proposal submission requirements.

The anticipated award date of the Agreement(s) to the Selected Proposer(s) is on or about December 2024.

All times stated above are Eastern Standard Time (EST).

Please note that in the event NYCHA receives no responses in connection with this RFQ by the original bid submission deadline, the bid submission deadline shall be extended automatically for seven (7) calendar days. The foregoing extension does not in any way limit NYCHA's right to extend the bid submission deadline for any other reason.

Prior to submitting a bid, please confirm that your bid response includes all required forms and documentation and that all required forms and documentation are properly completed, signed, and notarized, where applicable.

Note: Only electronic bids submitted online via iSupplier will be accepted.Paper bids will not be accepted or considered. Please contact NYCHA Procurement@procurement@nycha.nyc.gov for assistance.

Interested firms are invited to obtain a copy of the RFP on NYCHA`s website. To conduct a search for the RFP number; vendors are instructed to open the link: http://www1.nyc.gov/site/nycha/business/isupplier-vendor-registration.page. Proposers should refer to Section IV(2) of this RFP for details on Proposal packaging and submission requirements. Instructions for registering for iSupplier can be found at http://www1.nyc.gov/site/nycha/business/isupplier-vendor-registration.page. After Proposer registers for iSupplier, it typically takes 24 to 72 hours for Proposer’s iSupplier profile to be approved.

It is the Proposer’s sole responsibility to complete iSupplier registration and submit its Proposal before the Proposal Submission Deadline. NYCHA is not responsible for delays caused by technical difficulty or caused by any other occurrence.