Notice Details

Pursuant to Procurement Policy Board Rules, Section 3-04, The Bronx District Attorney’s Office (BXDA) seeks proposals to implement a user friendly and easy-to-use cloud-based case management tool to aid users in the intake, tracking, and organization of investigations and criminal cases across BXDA divisions and bureaus. The organization currently leverages a legacy, end-of-life collection of siloed applications. The tool will serve 1,000+ BXDA users and the delivered solution should include:

• Case setup module with via intelligent automation that has the capability to build cases based on a data feed from NYPD. Case builds will leverage auto match multiple arrests for defendants and co-defendants for related arrests, and enable the following functionality case assignments, manage witnesses (police + civilians/corporate), victims, evidence (vouchers, NYPD Crime Lab etc.), defendant statements/identifications, generate associated documents or integrate with external document assembly tool, case summary, affidavits, Decline to Prosecute (DP), data integrations (NYPD ECMS/Arrest Portal, NICE E911, Evidence.com, NICE eJustice, DOC Rikers)
• Case management module with intelligent automation tracking events associated with a case (ex. Investigation, Arrest, screening, Arraignment, Grand Jury, Trial etc.), charges associated with a case, case sentences, case details processed by intake, case assignments to Assistant District Attorneys (ADAs) and Trial Preparation Assistants (TPAs), Multiple case status levels – Open, Closed, Warrant, Reopened, Sealing restrictions – in line with OCA requirements, Case Status tied to transactions – ex. when a disposition occurs, the case would be “Pending Sentence”, Seal cases automatically – OCA sends sealing codes in the feed, cases can be sealed automatically with these codes, manage motion process via easily accessible portal (for defense attorneys (Public) and internal ADAs) manage witness letters/notifications (police + civilians), manage case flags (ex. Alternative to Incarceration (ATI), 730 etc.), manage documents and attachments associated with case including electronic status sheets for attorneys to reference in court with ability to integrate with external document assembly tool, manage motion intake and responses, reporting (self-serve based on user needs), integration with NYS Office of Court Administration (OCA) digital/paper calendars with verification and review capabilities, NYPD ECMS/eSubpoena/Arrest Portal, Comprehensive financial tracking (Asset Forfeiture/Victim Services), Evidence management platforms including (Evidence.com), discovery platform (NICE Justice), RAP Sheets & Mugshots integration, NYC Department of Correction (DOC) Rikers calls etc. Delivered solution will also include:
  • Pretrial events interface to track/file motions and responses, case conferences.
  • Calendar management interface to schedule hearings, meetings and manage ADA calendars.
  • Evidence interface to catalog physical/digital evidence received from law enforcement partners.
  • Victim services interface and external community portal to manage victim details and contact information, offer, and receive acknowledgement of services available and rendered to crime victims.
  • Appeal/Post-Conviction interface to enable the transfer of cases from the trial bureaus to the appellate bureau when appeals are filed.
• Customizable dashboard with caseload summaries for ADAs, upcoming events, tasks due, analytics and reporting, ability to create and generate canned/ad-hoc reports, customized templates to generate prescribed reports, customized performance measures reporting. Management dashboard displaying performance metrics, bureau wide caseloads, and conviction rates.
• Data Connectivity Interfaces, out of the box API’s available for external system integrations, data visibility for external tool (ex. Power BI), integrate with Microsoft Outlook/Exchange/Office365 for email and calendaring, offer easy drag & drop from Windows and Outlook, integrate with Westlaw Legal Research, ability to send SMS/texts without any additional fees, inbuilt IVR or ability to integrate. Integration with Microsoft Copilot for enhanced querying of the O365 tools (Outlook, Teams, OneDrive, etc.) and workflows of the ADAs and TPAs. Also, the ability to query O365 historical data (Vault) in the archives that have the appropriate labeling from a compliance.microsoft.com (purview) standpoint.
• Application/Portal branding conforming to NYC/Bronx DA standards, consistent, easy to use & understand, American Disabilities Act (ADA) friendly with voice interfaces, customizable user interface, allow for easy use in the courtroom, full site-wide natural language search based on user access and role (for criteria such as defendant name, case number, or status), document content search, ability to build charge language automatically, customizable pick lists, customizable dashboards/landing page.
• Integration w/External Document Assembly Tool, Legito, with SSO based, secure, role-based accessibility of content in the Document Assembly platform leveraging a familiar Windows-type interface, OCR and index scanned documents and other files that are in the case.
• Integration w/Discovery platform, NICE Justice, with SSO based, secure, role-based accessibility of content in the discovery platform leveraging a familiar Windows-type interface.
• Ability to configure complex workflows easily, ability to configure workflow approvers, ability to configure notifications on workflow phases, RAP Sheets & Mugshots integration.
• Single Sign On (SSO) with MFA and role-based Authorization segregated on organizational hierarchy, audit trail for all logins and version history/control with rollback for all updates/deletes, data masking/anonymization at reporting level, encryption at rest and in transit.
• Full data migration (~3-5 TB) from current, legacy platform with verification of content import and accuracy, CJIS/FedRamp compliant cloud platform, Sandbox/Staging & Production environments. Administration dashboards to manage access roles, privileges, user customizations, charge library, application registrations, platform health diagnostics, screen configuration changes.

Any qualified vendor that wishes to express interest in providing such product and believes that at present or in the future it can also provide related software, and services is invited to do so by submitting an expression of interest to Darryl Rodney (RodneyD@bronxda.nyc.gov), Jonathan Demera (DemeraJ@bronxda.nyc.gov), and Christopher Spies (SpiesCh@Bronxda.nyc.gov)