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Title: Bid Extension: BID EXTENDED - SMD_SERVICES_IDIQ CONTRACT FOR PREVENTATIVE MAINTENANCE AND REPAIR OF HVAC SYSTEMS-CONDENSeRS AND CHILLERS AT VARIOUS FACILITIES INCLUDING SUMMER AND WINTER TURNOVER, CITYWIDE WITH BOROUGH FOCUS
Procurement
Housing Authority (NYCHA)
Procurement
90 Church Street, 6th Floor, New York, NY 10007
Iliana Diaz
phone: (212) 306-4434
email: iliana.diaz@nycha.nyc.gov
Archived
Goods and Services
Competitive Sealed Bids
12/7/2023
Solicitation

PIN#492047 BRONX

PIN#492048 BROOKLYN

PIN#492049 MANHATTAN

PIN#492050 QUEENS & STATEN ISLAND

Interested vendors are invited to obtain a copy of the opportunity at NYCHA’s website by going to http://www.nyc.gov/nychabusiness. On the left side, click on “iSupplier Vendor Registration/Login” link. (1) If you have an iSupplier account, then click on the “Login for registered vendors” link and sign into your iSupplier account. (2) If you do not have an iSupplier account you can request an account by clicking on “New suppliers register in iSupplier” to apply for log-in credentials. Once you have accessed your iSupplier account, log into your account, then choose under the Oracle Financials home page, the menu option “Sourcing Supplier”, then choose “Sourcing”, then choose Sourcing Homepage”; and conduct a search in the “Search Open Negotiations” box for RFQ Number(s) 492047, 492048, 492049, 492050. Note: We are accepting only electronic bids submitted online via iSupplier. Paper bids will not be accepted or considered. Please contact NYCHA Procurement @ procurement@nycha.nyc.gov for assistance.
Attachments 2
Description

RE-BID of RFQs 447014, 447015, 447016, 447017

The scope of this work is to provide preventative maintenance, repair of HVAC chiller and condenser systems including summer and winter switchovers of systems.

Quarterly Preventive Maintenance Work (Every 3 months) 1. Startup of HVAC System for Summer and Winter 2. Inspection and general check-up of all HVAC units at all listed locations and provide report 3. Cleaning of equipment 4. Replace existing filters with new and provide report. 5. Refrigerant inspections - check pressures and quantity of refrigerant and provide report 6. Check compressor operating pressures 7. Check condition of fan belts, adjust or replace as needed (leave extra set of belts in unit) 8. Power wash condenser coils (at start up for Summer and Winter) 9. Chemically clean evaporator coils (at start up for Summer and Winter) including heat coils 10. Check operation of thermostats and calibrate as necessary 11. Check operation of safety controls and calibrate as necessary 12. Check condition of pulley and flywheels 13. Lubricate motors and bearings and tighten locking collars 14. Purge all condensate lines on a/c units and check condition 15. Check Freon levels – report units with leaks. 16. Check and adjust valves 17. Check running condition of all units – report any faulty parts with estimate. e.g. Condenser fan motor, blower motors, relays, limit controls, thermostats, etc. 18. All parts (filters/ belts/ spares/ cleaning solution/ etc.) and labor must be included in the base bid. 19. Maintenance of burners, heating control system and all related heating equipment including cleaning of heat coils. 20. Winter Turnover is to commence by October 1st and to be completed by October 31st or in a timeframe specified by NYCHA. 21. Summer Turnover is to commence by June 1st and be completed by July 1st or in a timeframe specified by NYCHA.

A non-mandatory virtual Pre-bid Conference will be held on Wednesday, December 13, 2023 @ 10:30 AM, and will be conducted remotely via Microsoft Teams meeting. Although attendance is not mandatory at the Pre-Bid Conference, it is strongly recommended that all interested Bidders attend, and that Bidders thoroughly review bid documents in advance of the meeting. To participate in the Pre-Bid Conference, please follow the instructions below:

Microsoft Teams meeting Join on your computer or mobile app

Option 1: Copy and paste the below in browser

https://teams.microsoft.com/l/meetup-join/19%3ameeting_NDEwNDQzYzMtNzY1Mi00OGEyLTg0ZGYtMTFjNmU1YzIyNzIw%40thread.v2/0?context=%7b%22Tid%22%3a%22709ab558-a73c-4f8f-98ad-20bb096cd0f8%22%2c%22Oid%22%3a%2290caa0f8-31ca-42c7-830b-b55a41de0989%22%7d

Option 2: call in (audio only) +1 646-838-1534,, 148288822# United States, New York City Phone Conference ID: 148 288 822#

Option 3: Access the attached document 'TEAMS Meeting Link RFQ 492047, 492048, 492049, 492050" and click on the embedded link to join.

RFQ Question Submission Deadline 12/20/23 at 2:00PM

Question and Answer Release Date 12/27/23 at 2:00PM

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Disclaimer: Pursuant to Section 103 (2) of the New York State General Municipal Law, New York City Charter Section 1066 and the City of New York Procurement Policy Board Rules, The City Record is the official paper of the City of New York. It is published each weekday except legal holidays. The print edition of The City Record is the official publication for the following notices: public hearings, meetings, court notices, property dispositions, procurements (solicitations and awards), agency public hearings, agency rules, and special materials which include changes in personnel. This electronic version of The City Record is offered solely for the convenience of readers.