Notice Details

The Department of Citywide Administrative Services (DCAS) has implemented the use of the Innovative Procurement Method, pursuant to PPB §3-12 for “open -ended” request for proposal (RFP) process for advertisement placement services. PPB §3-03(b)(2) limits the use of open-ended RFPs to solicit “client services”; this innovative procurement method allows agencies to solicit advertisement placement services, or other non “client services” procurements using the open-ended RFP.

The benefit of open-ended RFPs for procurements beyond "client services" would be for agencies to procure advertisement placement services more quickly than utilizing the competitive sealed proposal method in PPB §3-03 while still allowing for the widest pool of potential vendors to increase competition.

In addition, the open-ended nature would allow the City to continue to conduct ongoing outreach to the industry while the RFP, or applicable 'round' remains open, maximizing the expectation levels of potentially interested vendors and minimizing the length of time between that outreach and a chance to compete for an applicable award. Ideally, this will result in an improvement in the diversity and quantity of vendors trying to do business with the City in this industry.

Determinations required pursuant to PPB Rule §2-02, pre-solicitation review, including public notices of solicitation and the pre-solicitation review of reports and recommendations for awards pursuant to PPB Rule §2-09 will not be required. Agencies shall make a determination of responsibility before issuing an award pursuant to PPB Rule §2-08.

After a vendor has been selected, the contracting officer must issue a contract, as appropriate, to the successful bidder or proposer. The procurement file must include at a minimum all of the requirements of PPB Rule §3-03(b)(2), (c) and (d), in addition to the dollar amount of the contract. Given the nature of this innovative open-ended RFP, a total dollar value cannot be estimated at this time.

The proposed method will be evaluated to determine whether it is in the City’s best interest to be codified and used within the PPB rules.

The proposed method is anticipated to result in registered contracts beginning in Fiscal Year 2023. This method will be in use until there are codified PPB rules addressing these procedures, the time period to utilize such proposed method elapses, or the authority granted pursuant to New York State law elapses, whichever occurs first.

At this time, DCAS would like to give this opportunity to accept comments from the public and expressions of interest from vendors on this proposed method. Comments and expressions of interest may be emailed to Nazmije Toci at NToci@dcas.nyc.gov. Expressions of interest will be recorded and all vendors who have submitted such will be noticed once the innovative solicitation has been issued so that they may apply. Vendor submissions will be evaluated solely on the basis of their response to the solicitation and the evaluation criteria therein. The due date for such expressions of interest shall be not less than twenty (20) days after the final noticed published in the City Record.