Notice Details

NYCLAW’s mission critical matter management system to replace the current system which is essentially end-of-life after 17 years. The Law Department ("Department") relies upon its matter management system not only to track essential work and assist management with operations and oversight of such work but also is the system from which we pull data for mandatory, statutory reporting both local and federal (e.g., Civil Actions regarding the Dept of Corrections; Civil Actions regarding the Police Dept; and Medicare Secondary Payer Mandatory Reporting). The Department was a member of the Steering Committee of the CityWide CaseMatters Legal Matter Management initiative headed by DoITT. Through a lengthy process that included market research and the identification of twelve vendors and products, a deep-dive assessment was conducted for four solutions based upon functional fitness, technology requirements and cost and resulted in a recommendation in March 2017 selecting Salesforce LegalStratus. As a member of the Steering Committee, the Department participated in the assessment process. Since then, it has been determined that there is no other viable solution for the Law Department other than LegalStratus to replace our mission-critical matter management system. Of the limited number of vendors capable of providing the document assembly function for the LegalStratus Matter Management system ("LegalStratus"), it has been determined that LItify Docrio is the best firm with the level of expertise and resources necessary to provide the document assembly function and is compatible and can be fully integrated with LegalStratus. It has been determined that there are a limited number of vendors available and able to perform the necessary services and, as a result, the Department will be using the Negotiated Acquisition method of source selection to award this contract, pursuant to PPB Rules Sections 3-04(b)(2)(ii) and (6).