Notice Details

The Bronx District Attorney’s Office (BXDA) seeks proposals to implement a user friendly and easy-to-use document automation tool (cloud based or on-premises) to generate standardized legal documents across BXDA bureaus. The organization currently leverages manually created and maintained templates and documents for use cases including but not limited to Search warrants, Affidavits, Motions, Grand Jury Indictments, Arrest Warrant, Bail Applications, Temporary Orders of Protection and Supporting Deposition that are to be ported into the new tool. The tool will serve 1000 BXDA users and the delivered solution should include:

• 1. Document assembly/template creation & maintenance using codeless configuration
• 2. Configurable workflows for approvals
• 3. Document storage and management
• 4. Collaboration mechanisms to securely share generated templates/documents
• 5. Multiple download formats (ex. Word/PDF)
• 6. Digital signature capabilities
• 7. Customizable dashboard analytics
• 8. Site branding conforming to NYC/Bronx DA standards
• 9. Version control and audit trail
• 10. Access on portable devices
• 11. Single Sign on (SSO) with Multi Factor Authentication (MFA)
• 12. Role-based user authorization with Active Directory (AD) integration
• 13. Integrate with in-house Case Management platforms using Application Programming Interface (APIs) to:
  • Prepopulate case details when generating documents and return access links
  •  Automatically passthrough user permissions to access links to documents in the tool
  •  Retrieve document metadata by Case Identifiers
  •  Retrieve changes to documents over a date/time frame
• 14. Data center hosting within the United States
• 15. Data encryption at rest, in transit and in backups
• 16. Application vulnerability scans prior to production
• 17. Training and Product support for the tool The tool will streamline documentation workflows with improved accuracy and oversight, while supporting the creation of documents of any complexity bringing substantial consistency and efficiency across the Agency’s document management processes.