Procurement
Law Department (NYCLD)
Prutech Solutions Inc.
555 U.S. Highway 1 South 2nd Floor, Iselin, NJ, 08830
555 U.S. Highway 1 South 2nd Floor, Iselin, NJ, 08830
Services (other than human services)
Negotiated Acquisition
6/16/2022
Award
$3,913,000.00
PIN#02522N0022001
Justification for use of the Negotiated Acquisition Process:
Section 3-04(b)(2) of the Procurement Policy Board (PPB) Rules state that:
The ACCO shall justify the use of the negotiated acquisition method by making a determination that it is not practicable and/or advantageous to award a contract by competitive sealed bidding or competitive sealed proposals due to one or more of the following circumstances and the basis thereof:
(i) There is a time-sensitive situation where a vendor must be retained quickly because: …
(D) a compelling needs for goods, services, construction, and/or construction-related services exists that cannot be timely met through competitive sealed bidding or competitive sealed proposals;…
As detailed below, the Law Department has a compelling need to retain a solution integrator as quickly as possible to support critical IT work objectives, end to end, in ensuring that the Department’s technology ecosystem is cyber compliant, to ensure that the Department adheres to IT security policy, standards, and best practices, as well as ensures the Department’s ability to manage and proactively mitigate security vulnerabilities, remediate existing, new and found vulnerabilities, perform necessary asset upgrades to supportable versions that prevent and/or mitigate baseline security threats, maintain a standard practice and managed process of lifecycle vulnerability patching, decommission all end of life and end of support IT assets, all of which contribute to ensuring the Department’s primary goal of IT security, it met and/or exceeds the baseline standards of compliance with Citywide IT and Cyber security standards, policies, and best practices.
Currently, the key competencies and skill sets brought forth by consulting resources and those by various vendor, including IBM resources off of a DoITT Master-Services Agreement (these services will end March 31, 2022), are unable to be replaced or repurposed within the limited IT staff the Department currently maintains; absent these skill sets and resources, the Department risks not only a regression from its current state but relapsing into the former state the IT environment has been in prior to the engagement of consulting resources as of early summer 2021.
As such, the Law Department cannot wait for completion of a competitive sealed proposals process to be carried out to retain a consultant- we are in a desperate situation, and require immediate assistance. Thus, the Negotiated Acquisition method as set forth in the PPB Rules is the only one that will afford us the ability to bring in help as soon as possible while still providing a modicum of competition to the procurement process.
I. Overview of LAW IT Projects & Resource Capacity (current state)
• LAW IT work completed to date vs. work outstanding (remediation-specific work)
o Remediation specific work systems, platforms, and assets to current supportable versions and/or remediate vulnerabilities on a rolling basis
o Large scale, high priority projects that are remediation driven
o Organizational business process driven work (IT business process) to standardized best practices for ongoing maintenance and support of LAW IT Assets
• LAW IT & Vendor Engagements (occurring in parallel with remediation work)
o Priority projects or initiatives that require core competency, skill-specific, and/or solution-specific professional service expertise to bring to completion (e.g., Quest for domain migration project)
o Priority projects with current vendor engagements that require additional vendor capacity to support remediation efforts that bring business critical solutions to supportable, compliant states (and require additional or expanded assistance from vendors supporting and/or collaborating to support existing business solutions, e.g., Lenel, Server Remediation, SharePoint Migration etc.)
• LAW IT Projects without Internal Capacity to Maintain at Supportable, Compliant Standards (scope
Section 3-04(b)(2) of the Procurement Policy Board (PPB) Rules state that:
The ACCO shall justify the use of the negotiated acquisition method by making a determination that it is not practicable and/or advantageous to award a contract by competitive sealed bidding or competitive sealed proposals due to one or more of the following circumstances and the basis thereof:
(i) There is a time-sensitive situation where a vendor must be retained quickly because: …
(D) a compelling needs for goods, services, construction, and/or construction-related services exists that cannot be timely met through competitive sealed bidding or competitive sealed proposals;…
As detailed below, the Law Department has a compelling need to retain a solution integrator as quickly as possible to support critical IT work objectives, end to end, in ensuring that the Department’s technology ecosystem is cyber compliant, to ensure that the Department adheres to IT security policy, standards, and best practices, as well as ensures the Department’s ability to manage and proactively mitigate security vulnerabilities, remediate existing, new and found vulnerabilities, perform necessary asset upgrades to supportable versions that prevent and/or mitigate baseline security threats, maintain a standard practice and managed process of lifecycle vulnerability patching, decommission all end of life and end of support IT assets, all of which contribute to ensuring the Department’s primary goal of IT security, it met and/or exceeds the baseline standards of compliance with Citywide IT and Cyber security standards, policies, and best practices.
Currently, the key competencies and skill sets brought forth by consulting resources and those by various vendor, including IBM resources off of a DoITT Master-Services Agreement (these services will end March 31, 2022), are unable to be replaced or repurposed within the limited IT staff the Department currently maintains; absent these skill sets and resources, the Department risks not only a regression from its current state but relapsing into the former state the IT environment has been in prior to the engagement of consulting resources as of early summer 2021.
As such, the Law Department cannot wait for completion of a competitive sealed proposals process to be carried out to retain a consultant- we are in a desperate situation, and require immediate assistance. Thus, the Negotiated Acquisition method as set forth in the PPB Rules is the only one that will afford us the ability to bring in help as soon as possible while still providing a modicum of competition to the procurement process.
I. Overview of LAW IT Projects & Resource Capacity (current state)
• LAW IT work completed to date vs. work outstanding (remediation-specific work)
o Remediation specific work systems, platforms, and assets to current supportable versions and/or remediate vulnerabilities on a rolling basis
o Large scale, high priority projects that are remediation driven
o Organizational business process driven work (IT business process) to standardized best practices for ongoing maintenance and support of LAW IT Assets
• LAW IT & Vendor Engagements (occurring in parallel with remediation work)
o Priority projects or initiatives that require core competency, skill-specific, and/or solution-specific professional service expertise to bring to completion (e.g., Quest for domain migration project)
o Priority projects with current vendor engagements that require additional vendor capacity to support remediation efforts that bring business critical solutions to supportable, compliant states (and require additional or expanded assistance from vendors supporting and/or collaborating to support existing business solutions, e.g., Lenel, Server Remediation, SharePoint Migration etc.)
• LAW IT Projects without Internal Capacity to Maintain at Supportable, Compliant Standards (scope
Description
The Law Department has a compelling need to retain a solution integrator as quickly as possible to support critical IT work objectives, end to end, in ensuring that the Department’s technology ecosystem is cyber compliant, to ensure that the Department adheres to IT security policy, standards, and best practices, as well as ensures the Department’s ability to manage and proactively mitigate security vulnerabilities, remediate existing, new and found vulnerabilities, perform necessary asset upgrades to supportable versions that prevent and/or mitigate baseline security threats, maintain a standard practice and managed process of lifecycle vulnerability patching, decommission all end of life and end of support IT assets, all of which contribute to ensuring the Department’s primary goal of IT security, it met and/or exceeds the baseline standards of compliance with Citywide IT and Cyber security standards, policies, and best practices.