Notice Details

The New York City Administration for Children’s Services (ACS) will accept sealed bids for ONE (1) award for the above-referenced PIN at its Office of Procurement, 150 William Street, 9th Floor, New York, New York 10038, at the date and time specified below. ACS is requesting concession bids for the installation, operation, and maintenance of approximately twenty-one (21) beverage and snack vending machines (“Vending Machines”) at various Agency facilities throughout the five boroughs of the City. ACS is seeking bidders with a background in the vending machine industry to install, operate, and maintain the Vending Machines.

ACS is seeking a Concessionaire for one five-year term, with one five-year renewal option, exercisable at ACS’ sole discretion. No longer term will be considered. Bidders should be aware that as a concession bid, the resulting contract will be a revenue contract, and as such ACS will be basing the award on the highest guaranteed flat fee for the license term, which is thus the most favorable bid price.

PRE-BID CONFERENCE DATE (OPTIONAL): Wednesday, October 13, 2021 from 10:00am to 12:00pm, remotely via Webex. Vendors wishing to attend the conference should use the following link:

https://nycacs.webex.com/nycacs/onstage/g.php?MTID=e07597c4ca6d0619b9f5d9a6c873f5356

(If Webex is not installed on your computer, you will receive a prompt to install or join from your browser upon following the link). After following the link, vendors can access the Pre-Bid conference using the following event number and password:

Event Number: 2335 083 4554 Event                 Password: CJq9mgAkc93

 

BID DUE DATE (BID OPENING): Friday, November 5, 2021 at 3:00pm, remotely via Webex. Vendors wishing to attend the bid opening should use the following link:

https://nycacs.webex.com/nycacs/onstage/g.php?MTID=ef420103cf94d12571aecdda6553a6606

(If Webex is not installed on your computer, you will receive a prompt to install or join from your browser upon following the link). After following the link, vendors can access the Pre-Bid conference using the following event number and password:

Event Number: 2346 703 2996             Password: iFGKWvcn427

 

OBTAINING THE SOLICITATION MATERIALS: Bid forms and specifications may be obtained in one of three ways:

1. From the ACS website, any time before the bid due date (recommended method). Prospective bidders must register at the ACS website to download the bid book. Copy the following link into your browser to go to the appropriate page http://nyc.gov/html/acs/html/business/business.shtml. You will then be brought to the “Doing Business with ACS” page. On that page, scroll to the bottom and then click “Go to RFP Online” under the “ACS Business Opportunities” heading. On the “RFP Online” page, click “Bids” and you will be directed to the “Bids” page where the Bid can be downloaded following registration with your company information.

2. E-mail: In the event that you are unable to download this bid, you may request that ACS send you the bid package via e-mail. All e-mail requests should be addressed to Doron.Pinchas@acs.nyc.gov. Please include the PIN above and type of service in the subject line. Also, type the name of the vendor, including company name, complete address, name of contact person, phone and e-mail address into the body of the e-mail.

3. In person: Vendors may pick up Bid materials in person from ACS at 150 William Street, 9th floor, New York, NY. Vendors wishing to pick up materials in person must either call Doron Pinchas at (646) 889-3919 or send an email to Doron.Pinchas@acs.nyc.gov, providing the following information, at least 24 hours prior to picking up bid materials: Company Name Company mailing address Company primary contact person E-mail address of primary contact person Telephone number of primary contact person Time of Day that bidder would like to visit 150 William St. to obtain a copy of the Bid Book *Bidders that choose to pick up a Bid Book in person from 150 William Street must adhere to the following Covid-19 protocol prior to entering the building:

1. Ensure 6 feet of distance (or otherwise appropriate distance) between individuals and ACS Staff.

2. Wear an acceptable face covering at all times while inside the building. Acceptable face coverings include but are not limited to cloth- e.g. homemade sewn, quick cut, bandana, surgical masks, N95 respirators, and face shields.