Notice Details

It is the intent of the New York City Law Department (“Law Department”) to enter into sole source negotiations with Abacus Data Systems, Inc. (“Abacus”) with the expectation that Abacus will be awarded a one-year contract with the Law Department pursuant to which the Law Department will continue to license Abacus’ HotDocs solution. The Department has been using the HotDocs solution, and its customized templates, for a number of years. The HotDocs solution includes licenses, support, updates, security patches, and an upgrade to the latest version of HotDocs Advance. The HotDocs software provides document automation that allows end users to efficiently turn documents and forms into intelligent templates. It is the Law Department’s belief that the HotDocs software is licensed and provided exclusively by Abacus. Any firm besides Abacus Data Systems, Inc. that believes it can provide the HotDocs software is invited to send a letter or e-mail with details to the Law Department at the e-mail address stated in this Notice. Any such letter or e-mail must be received no later than the vendor response date indicated in this Notice. If a firm has a product that provides the same or similar functionality, including automation, processing functionality, accessibility, and collaborative user functionality and wishes to be considered if, in the future, the Law Department issues a solicitation for a new solution that turns documents and forms into intelligent templates, the firm may also send a letter or e-mail. The current notice concerns the continuation of the solution that the Law Department has been using; the Department is not currently seeking a new solution.